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Background

Today’s businesses, large and small, depend on their email systems for a significant majority of their communication needs. Email has developed from a rudimentary, inaccessible technology used only by the tech-savvy to its current role as a rapid, reliable communications tool for just about everyone. Along the way, as user needs and data storage have evolved – remember when 1 Mb of storage was a big deal? – the use of email systems has increased well beyond their original scope of sending and receiving short messages. Today’s email systems provide calendaring, group collaboration, task management, workflow and, ever-increasingly, file and data storage. Users now store many years worth of email and attachments, and refer back to them on a frequent basis for important historical information.

This increasing document retention, along with the ever-increasing size of attachments, has caused email systems to dramatically increase in size and therefore demand higher technical capacity and management. Meanwhile, the email content itself has increased in value – often being sensitive, proprietary or even mission-critical in nature. It is essential that today’s business protects its email investment and associated systems with document retention and archiving policies. An effective policy will balance system needs for security & stability with user needs that include rapid access.

Over the years of working with our clients, Seitel Systems has developed a set of best practices for dealing with these complex needs. Outlined below are our recommendations for retention and archiving under Microsoft’s Exchange Server.

Group Policy Templates

Regardless of whether Outlook Auto Archive is used to manage mailboxes, the Outlook Group Policy Template should be used to centrally control settings (including whether or not archiving is allowed). Configuration information is available below.

Outlook 2007: Outlk12.adm Outlook 2003: Outlk11.adm

Exchange 2000 Environments Exchange 2000 is limited in the amount of available storage to 16 GB (17 GB for short term repairs). As a result, SSL recommends that these organizations implement mailbox management policies as follows:

1. Mailbox Size Limits: to 500 MB or smaller depending on the overall size of the organization. Smaller organizations can have larger mailbox limits. This should be managed through mailbox quotas enforced by Exchange Server. As users approach their assigned quota they’ll receive warning messages to that effect. Once they reach the quota they’ll be restricted from sending and receiving emails.

2. Outlook Email Auto Archive should be configured for all users to run with the following settings:

Turn On Auto Archive: Yes

Run AutoArchive every days: 7

Prompt before AutoArchive runs: No

Delete Expired Items: No

Archive or delete old items: No

(note: this is a setting relevant to email retention policies and expiration dates, not the deleted items folder)

Show archive folder in folder list: Yes

Clean out items older than: Never

Permanently delete old items: No

(note: this is a setting relevant to email retention policies and expiration dates, not the deleted items folder)

3. Archive folders should be stored in the following locations:

· Workstation users should archive to a pst file located on the network. This runs the risk of file corruption as MSFT recommends against using a network share for email auto archiving but alternative solutions (such as archiving locally) entail greater risk of data loss due to disk or backup issues.Search the Microsoft support site for kb/297019 to find the supporting article.

· Laptop users should archive to a pst file located on their local hard drive. A manual process will be required to copy these psts to the network on a regular basis (minimum weekly) to ensure that they are backed up. SSL recommends placing a recurring appointment on the user’s calendar.

· A manual process will be required for all users to ensure that individual pst files do not exceed 2 GB in size. The frequency of this process will depend on the rate of email sending & receiving, but should be checked on at least an annual basis. SSL recommends placing a recurring appointment on the user’s calendar.

Exchange 2003 Environments Exchange 2003 is limited in the amount of available storage to 75 GB. This is likely more storage space than will be consumed by the average small business, but for those businesses that approach this limit SSL recommends one of the following solutions:

· Upgrade to Exchange Server 2007 with its near-unlimited storage space. This is the likely solution for businesses on older hardware or simply wanting to take advantage of the features of 2007.

· Add in a second mailbox store on the existing Exchange Server and migrate mailboxes to balance the storage load. This solution assumes available disk space and remaining useful life of the server hardware.

Due to the large available storage space and the inherent complexities of archive files SSL does not recommend implementing mailbox size limits or email auto-archiving policies except for laptop (mobile) users. Prudent user management of their mailboxes is encouraged through deletion of non-essential emails especially those with large attachments that do not need to be archived. The Outlook Group Policy Template should be used to prevent users from enabling Auto Archive on their mailbox.

Mobile users with large mailboxes will experience significant performance degradation when operating outside of the office LAN. Cached exchange mode or offline storage files are not recommended as they are both limited to 2 GB file sizes, plus their required synchronization time can be painful when done over a WAN connection (broadband or otherwise). For mobile users SSL recommends the following:

1. Outlook should be configured to use RPC over HTTPS to allow secure access to the Exchange Server whenever the laptop is connected to the internet

2. To keep performance at an acceptable level it is recommended that mobile users need to keep their mailboxes below 500 MB in size. This could be managed through mailbox quotas enforced by Exchange Server.

3. Auto Archive should be enabled for mobile users to run quietly every 7 days and archive information to a pst file located on their local hard drive. A manual process will be required to copy these psts to the network on a regular basis (minimum weekly) to ensure that they are backed up. SSL recommends placing a recurring appointment on the user’s calendar.

4. A manual process will be required for mobile users to ensure that individual pst files do not exceed 2 GB in size. The frequency of this process will depend on the rate of email sending & receiving, but should be checked on at least an annual basis. SSL recommends placing a recurring appointment on the user’s calendar.

Exchange 2007 Environments Exchange 2007 offers near unlimited storage limited only by the available hard drive space. As a result, SSL does not recommend implementing mailbox size limits or email auto-archiving policies except for laptop (mobile) users. Prudent user management of their mailboxes is encouraged through deletion of non-essential emails especially those with large attachments that do not need to be archived. The Outlook Group Policy Template should be used to prevent users from enabling Auto Archive on their mailbox.

Mobile users with large mailboxes will experience significant performance degradation when operating outside of the office LAN. Cached exchange mode or offline storage files are not recommended as they are both limited to 2 GB file sizes, plus their required synchronization time can be painful when done over a WAN connection (broadband or otherwise). For mobile users SSL recommends the following:

1. Outlook should be configured to use RPC over HTTPS to allow secure access to the Exchange Server whenever the laptop is connected to the internet

2. To keep performance at an acceptable level it is recommended that mobile users need to keep their mailboxes below 500 MB in size. This could be managed through mailbox quotas enforced by Exchange Server.

3. Auto Archive should be enabled for mobile users to run quietly every 7 days and archive information to a pst file located on their local hard drive. A manual process will be required to copy these psts to the network on a regular basis (minimum weekly) to ensure that they are backed up. SSL recommends placing a recurring appointment on the user’s calendar.

4. A manual process will be required for mobile users to ensure that individual pst files do not exceed 2 GB in size. The frequency of this process will depend on the rate of email sending & receiving, but should be checked on at least an annual basis. SSL recommends placing a recurring appointment on the user’s calendar.

Links:

Configuration information for retention settings is available at: http://technet.microsoft.com/en-us/library/cc303413.aspx (Click on “configure retention settings).

The Outlook Administrative template is located in the Office Resource Kit which can be downloaded from: http://technet.microsoft.com/en-us/office/desktop/default.aspx. Different versions are available via the Home->Versions link.

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Notebook or laptop computer is a portable computer that can be easily carried around, and is capable of performing all possible functions of a computer. Notebook, that usually weighs around 2.2 to about 18 pounds, comes in various sizes and varied possible features.

Unlike most other electronic goods, learning how to use a notebook is no big deal. People, who are used to working on computers, find notebooks almost as convenient to use as they have been using it already. However, the touchpad or the trackpads (that are used in place of the mouse), or the pointing sticks might pose slight difficulty for the beginners, though they can conveniently attach a mouse externally. Nevertheless, the fact that notebooks bear such great resemblance to computers surely serves as a great advantage to the users.

These days notebook can also read as well as write CDs and DVDs. They are also capable of copying and transferring data using Bluetooth devices. Most of the times, these are built in the notebooks, though one may need to attach them externally if the features have not been already provided beforehand. Pen drives, etc, can also be used on notebooks for exchanging data. They also allow the benefits of using internet connection after proper configuration has been done. Microphones and web cameras can also be used with the notebooks these days.

These days there are various kinds of notebooks that are available in the market. These can be broadly classified as Ultra-Mobile PCs (or the UMPCs), the desktop replacement computers and the ultraportables. While the Ultra-Mobile PCs are laptops that can be easily carried around owing to their extra small size, the powerful desktop replacement computers are mostly to be used in a fixed place. They are more bulky and weigh more as compared to the expensive ultraportables that are specifically meant for those business travelers who need small as well as light weight notebooks that can be easily carried around, while traveling around.

Notebooks are especially useful to those who have to work on computers for long hours, or are heavily depended on computers for their work. Though they may not be as powerful as computers tend to be for the same price range, they are capable of performing all the functions that any computer would perform. There are a number of varieties one can choose from and the special features, included in each notebook, vary from one model to another. Much it depends on the price range and the manufacturer.

The main source of power for a notebook is its main battery, and the external adapter, that is used for charging the battery, from time to time. This allows the user to work on his or her laptop for hours together, without having to connect it with any wires, till the battery exhausts. The time taken for charging the battery varies from one to another, though usually it does not take more than a few hours to charge them.

With each passing day, and new developments in technology, notebooks are becoming more and more popular among the people all over the world. Though these were initially meant for the business class, who had grown dependent on their computers, these days notebooks are being used by almost anybody and everybody.

The falling prices, reducing sizes and growing features are surely making notebooks one of the most sought after electronic devices of the new millennium. Hence in today’s world having a notebook has become a necessity, no one can stay without one. After all who can deny the luxury/necessity of owing a notebook in today`s world?!

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This is the monitor(s) that I’ll be using for my nVidia 3D Vison Surround demonstration

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www.rogerdodger.net . . . See Part 2 of this video here: www.youtube.com . . . See how you can use two monitors for your flight simulator. Part 1 covers attaching the monitor cables and enabling horizontal span across two monitors. Continued in Part 2. The flight sim shown featured in the video is the Desktop Airliner Cockpit. You can learn more about building your own at this link: www.rogerdodger.net

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In this video I show you what I did to allocate more memory to Minecraft. It worked for me, but I cannot guarantee it works for you as well. I run on Windows 7 64bit and use java 64bit as well. Copy this AFTER watching the video: ————————————————————————————————————- javaw -Xmx8192m -Xms4096m -jar “I:\Users\Docm77\Desktop\Minecraft.exe” ————————————————————————————————————- Make sure to edit the command for your situation as explained in the video! IF you want to use for example 1.5 GB: 1024 + 512 = 1536…… Please make sure to check the comments. Many of your questions have been already answered there! Thanks a lot for all your help in the comments guys! Much appreciated;-) Edit: For all people having issues with “Could not create the Java virtual machine”: Setting up java classpath: – From the Start Menu, right-click My Computer and click Properties. – In the Advanced section, click the Environment Variables button. – Finally, in the Environment Variables window, highlight the Path variable in the Systems Variable section and click the Edit button. – Navigate to the end of the field’s content, add a semicolon (this is a path separator) and add your java bin folder path with apostrophes (eg: “C:\Program Files\Java\jdk1.6.0_10\bin”) – If you click OK, you should be fine. If not maybe a restart is required. Outro: www.youtube …

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It might sound too good to be true, but you actually can download full length movies for free from the Internet. But you have to be a little persistent and determined to find them. After all, you will want good quality prints, good technical support and a good database to choose from.

Of course, the statement that you can download full length movies for free prompts an obvious question. Why do so many people still pay good money for DVDs, if they can get movies for free online? After all, DVD shops still do brisk business.

This is because you have to search to find these sites, and not everyone knows about the alternative. There are two options, and you can choose according to your requirement. The first is P2P file sharing networks, where you can download and share whole movies. The second option is completely legal, though rather more difficult to find. There are websites that let you download full length movies for free and legally. The catch is that the choice is very limited. If the movie you are looking for is not a classic, you will not find it in these sites.

People prefer the P2P file sharing networks because this is the only option for watching new movies and the latest blockbusters completely free of charge. The trouble is that the quality will very often be quite poor, and there is the added chance of getting incomplete movies and infected files. Also, the legal status of these networks is disputed. You could choose the second option, but not if you want any new movies.

These are the only truly free options. There might be a lot of other sites that claim to provide whole movies for free, but they never do. Take a look at the terms and conditions. Some of them will mention payment; some others will wait till you have downloaded your movie before asking for payment in order for you to proceed.

The catch is that though the actual movies might be free, you will need to download some software that you can only get from these sites to be able to download these movies. And, of course, you will have to pay for this. The other possibility is that you might have to pay a certain sum as monthly subscription fee, after which you can download movies. And sometimes you are asked to pay additionally, if you want to transfer your movies to a disk.

But you might have to make some sort of a compromise even if you want to download full length movies for free. Some of these paid sites will charge only a one time fee, and will give you access to good quality prints of a huge collection of movies. This fee is never too high, and when you consider the alternative – buying DVDs – you will see that this is worth it. So, you can download full length movies for free – well, almost.

Find out from my entertainment blog where movie enthusiasts are going to download full length movies for free or rather for peanuts.

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